While Gmail, the Google email service, is very reliable, you will still may wish to download important business correspondence for your computer’s disk drive. Gmail Backup is a program made specifically for this reason, however it is buggy instead of appropriate for Windows 7, because it has not been updated since 2009. Since this writing, the easiest way to save Google email messages is by using your desktop email program, since Gmail uses the regular POP3 mail system. Thunderbird, that is free, and Microsoft Outlook, which is included once you purchase Microsoft Office, are simple to configure for Save emails to PDF.
1. Launch Gmail and log on with the usual account information. Wait an additional or two to your mailbox to open up.
2. Go through the icon of a gear over a white background located on the right-hand corner of your mailbox page to open up the main settings prompt. Select “Settings” inside the pull-down menu that appears.
3. Select the “Forwarding and POP/IMAP” tab within the Settings page. This is the fifth tab from the left.
4. Scroll down to the Pop Download section of the page, which is the second section through the top. Check either the most notable radio button marked “Enable POP for many Mail (even mail that’s been downloaded)” or perhaps the one right under it marked “Enable POP for Mail that Arrives from Now On” depending on whether you wish to download and save old messages to your computer.
5. Pick the option which is handiest to suit your needs in the pull-down menu beneath the radio boxes that is marked: “When messages are accessed with POP.” Keeping the default choice of “Keep Gmail’s Copy within the Inbox” is usually the most convenient choice. Alternately, you may choose “Mark Gmail’s Copy as Read,” “Archive Gmail’s Copy” or “Delete Gmail’s Copy,” for the way you desire the copy that remains inside your Gmail box to be handled.
6. Click on the “Save Changes” button at the bottom from the page.
7. Launch your email client and open the prompt which you use to add a fresh account. Click “Local Folders” in the left-hand column of the home page of Thunderbird and then click “Add A New Account.” Alternately, click “File” combined with “Info” and then click the “Add Account” prompt that may be marked using a plus sign and located toward the top of the Outlook information page.
8. If using Thunderbird, type the requested information for Server in the respective text fields around the window that appears. Click on the “Continue” prompt and permit the automatic account setup to ensure the account settings. If using Outlook, go through the “Manually Configure Server or Additional Server Types” radio t0PDF in the bottom of the Microsoft Outlook account window and keep to the directions in Steps 9 and 10.
9. Click “Next” in the bottom in the account information box in Outlook. Wait a 2nd for your “Choose Service” dialog box to look. Click “Next” again after confirming the Internet E-mail default radio box is ticked within the Choose Service dialog box and wait a 2nd to the Internet E-mail Settings dialog box to look. Enter every one of the information for your Gmail account inside the respective fields. Enter “pop.gmail.com” as being the incoming mail server and “smtp.gmail.com” because the outgoing mail server. Enter your complete email address, including “@gmail.com,” within the “User Name” field.
10. Select the “More Settings” button on the lower right-hand side in the dialog box and wait an additional for the Internet E-mail Settings box to appear. Click the “Outgoing Server” tab and after that examine the box marked “My Outgoing Server (SMTP) Requires Authentication.” Examine the default “Use Same Settings as My Incoming Mail Server” radio box and click “OK.” Click” Next” and wait a few seconds to the system to transmit and receive test email messages. Click “Close” inside the test message box combined with “Finish” in the main dialog box to return to the main Outlook window.
11. Download the mail for the new account by selecting “Send/Receive.” All emails which you download are now stored in the mail folder on your hard disk drive.